We make your PDF files accessible - to everybody
Can you hear what I am writing?
The difference between a traditional and an accessible PDF is that the visible presentation layer has an added invisible layer of instructions. It helps users with technological tools for reading, understanding and navigating in the content on equal terms with the “ordinary” user.
Thereby the accessible PDF files offer all users a possibility to read and navigate in your documents and fill in forms – irrespective of their reading skills or visual handicap. This is both a good business case and a good cause. Your messages reach more usersrequire less customer service and releases resources.
Niels Stern,
Head of Unit, Publications, the Nordic Council of Ministers
Read about the cooperation with the Nordic Council of Ministers
More information?
We are ready to call you to talk about your needs
We help you get started – easily and quickly!
We will talk to you about your needs
You send your documents to us
The documents will be made accessible and returned to you
Our solutions
It is up to you whether we work with your PDF files or you work with them yourselves.
We recommend that we meet for an informal talk which may help determine your needs.
It is hard to speak in general terms when talking about which solution is best both in relation to price, internal resources and the number of PDF files. We have in-depth knowledge about solutions and offer advice based on experience.
Guarantee for quality
Our recommendation depends e.g. on how many publications and PDF forms you produce annually. No matter whether you publish 50 or 150 PDF files, we guarantee that the result will be of the greatest possible quality.
- We deliver fully accessible documents.
- All documents are debugged and live up to the applicable requirements as to accessibility.
Our expertise in the field offers advantages in relation to producing accessible PDF files ourselves. It may be resource-demanding to implement a tool in your organisation and train super users.
When you leave the process to us, we prepare and convert your documents. You save time on editing documents and incorporate new internal procedures.
Do it yourself
If you have the resources, you may publish accessible files yourself. We help you by consulting you and setting up your template. It requires a disciplinary author and a template too supporting the accessibility by way of structured marking-of.
Moreover, you should be ready to implement the tools in your organisation and dedicate super user resources.
Microsoft Word and Adobe InDesign are by far the most used author tools for generating accessible PDF files. We help you getting started with either axesPDF for Word or MadeToTag for InDesign so you may create fully accessible PDF files yourselves.
Contact us so we can talk about your needs. We will assist finding your best possible solution so you can get started.
Technical specifications for do-it-yourself
axesPDF for Word
With axesPDF for Word you get:
- Correct document settings for accessibility
- The order of content in the PDF file follows the Word structure
- Easy access to write alternative texts to figures and images
- Formulas are supported
- Font styles can be tailored to correct logical structure in PDF
- Heading cells can be defined by correct hierarchy in tables
- Information about tables used for layout purposes can be removed so only the content becomes visible for technical tools
- Figures and images exclusively used for “trimming” can be turned into artefacts and be invisible for technological tools
- Paragraphs and lists continued between two pages will not be split in the PDF file.
- Accessible links on both list of content and footnotes
- All fonts will be supported and included
- Full support for PDF/UA
MadeToTag - InDesign
By way of seven steps MadeToTag helps you creating accessible PDF files in InDesign:
- Define and export the document’s “styles” for semantic correct “tags”
- Structure the content in articles so the logical reading order becomes correct in the PDF file
- Insert alternative texts on all relevant images
- Go through the meta data of the document so you ensure that it is primarily provided with the correct title
- Use MadeToTag’s unique qualities to review and perhaps change the language so it is correct throughout the whole document
- MadeToTag also has a unique function for structuring tables and defining headline cells hierarchically in relation to data cells.
- Generate a PDF and ensures potential “anchored frames” and a list of content are optimised at the same time
Support
If you choose the do-it-yourself solution with either axesPDF for Word or MadeToTag we can enter a support and service agreement.
Please contact us for more information so we can talk about your needs and wishes.
File types
We work with Word files from the Word version: 2013 and 2016.
Moreover we work with InDesign CS6, CC, CC2014, CC2015, CC2017 og CC2018.
Legislation
Requirements and standards
Web Content Accessibility Guidelines 2.0 (W3C Recommendation)
PDF/UA (PDF Association)
PDF/A (Agency for Digitisation)
Case: The Nordic Council of Ministers
“Accessibility is a matter of the heart”
Niels Stern
Head of Unit, Publications, the Nordic Council of Ministers
The Nordic Council of Ministers focuses their work with accessible files on a principle saying that all users must have equal access to the same information. The cooperation with IncluDoc has resulted in a recognition and a markedly increased accessibility of the 100 PDF files which the Council publishes annually.
All public authorities are under obligation to have accessible documents. And with a good reason as up to 600,000 Danes are visually or cognitively disabled. Therefore, they need to take a stand when it comes to processing the files if all messages are to reach the Danes – no matter whether they can see or read.
The Nordic Council of Ministers has taken the lead in the case of accessibility. Here the target is that 100% of the PDF files should be readable for all. Publications from the Council have thousands of readers every year so it is of great importance that all users have equal access to the files.
“Everybody should have equal access to our publications.” The basic publication format is PDF and we find it important to deliver the best possible service to our customers,” says Niels Stern, publisher in the Nordic Council of Ministers, who also works with both publications, marketing and editorial management in the Copenhagen secretariat.
Profitable cooperation with IncluDoc
Together with a template designer IncluDoc have developed a template for the Nordic Council of Ministers. The template considers all conceivable scenarios which may occur in their publications. The files of the Council are inserted into templates and the result is accessible PDF files. It may sound simple but it requires expertise, qualifications and knowledge about tags.
“We are very satisfied with our cooperation with Jens. He is technically skilled and you can really feel that he works with this subject because he finds it important. “Accessibility reflects dedication and requires sensible and good solutions. And Jens has helped us establishing this.”
Facts
Clients
“One of our blind readers have asked us to tell you that he is very pleased! I do not believe that “Øjeblikket” can be more accessible. Good job!”
Leading specialist
IncluDoc was established in 2014 and is Denmark’s leading specialist within PDF accessibility and a reseller of axesPDF for Word and MadeToTag.
We create accessible documents for organisations, public authorities and private businesses. We work to ensure equal access to information for all people, irrespective of their visual or cognitive handicap.
The brain and heart in IncluDoc is Jens Bjerre Kirkegaard. Jens has worked with document accessibility since 1998 from previous employments with Dansk Internet Selskab (now Dis/Play), Schultz and later on Rosendahls.
Cooperative partners
Wordspecialisten by Helle Nielsen
Word specialist and template designer
http://www.wordspecialisten.dk
axaio software
Software
http://www.axaio.com
axes4
Software
https://www.axes4.com
Siteimprove
Web analytics solutions
https://siteimprove.com
SkabelonDesign
Template design for Microsoft Office.
https://www.skabelondesign.dk